How-To · Officer · Groups Pro

Close the gaps. Do not dispatch.

Host, president, event chair, and ride chair open Command. Advisor is read-only. Members still see I have seats, I need a ride, I’m here, Check-out plans.

Open a hub or series

1. Club → Groups → new hub Title, venue, arrive window, leave window, optional seats needed, optional joint club, optional pin.
2. Or a series Club-owned weekly post (Friday trailheads, Tuesday service). Members attach seats and needs to this week.
3. Share the QR Tape it on the table or bus sign. Same hub, club-only listings.

Pro can save a hub as a template and get 24h / 2h reminders plus leave-window pings.

Run this hub

On the hub, expand Run this hub. Members never see this block.

• Roster: seats, needs, waitlist, checked in (with leave plan)
• Mark a member here / Set a member’s check-out plan — same 2-hour-before-arrive gate as I’m here
• Seat on a waitlisted name
• Remind members

I’m here vs still-out

I’m here is attendance. It opens 2 hours before arrive. It logs a check-in count on the advisor digest and chapter report, and named attendees on the campus packet.

Still-out is only people whose check-out plan is Need a ride home, who are not yet on a completed hub ride, and who you have not marked They’re in. Walking, driving alone, offering seats, and I’m here-only are not still-out.

On each still-out name: Message, They’re in, or No-show.

Waitlist and leftover seats

Waitlist = members who still need a seat on this night. It is not I need a ride (a listing) and not a waitlist on one car.

1. Seat Marks that member seated and notifies them: open the hub and claim a ride.
2. Fill leftover seats (Command) Counts leftover seats on hub I have seats listings, seats the waitlist in order up to that count, then pings the club if seats remain.

Command

Club → Groups → Command. Glance tiles open the hub or the matching SOS ride.

You see predicted seat / Driver on Duty gap, tonight hubs, named still-out, leftover-seat fill, rain plan, night close, officer slate. Council Command rolls member-club nights onto one board without merging memberships.

Driver on Duty

Set how many you need. Members sign a duty night, or you assign the slot. Coverage short stays visible until the target is met. Offering seats in check-out plans does not auto-assign Duty. Profile Designated Drivers stay a separate Safety / Profile network.

Chapter records

Officers and the advisor open Hub history (18 months, or until an officer deletes a hub — delete is logged). Night-ops buttons dither 12 hours after the hub date. Chapter records stay open.

• Door headcount — count at the door, guests optional. Separate from I’m here.
• Financial accounting — budget remaining, category spend, scan receipt, purchase log, history comparison, PDFs.
• After-action note, attendance PDF, campus packet, event summary.

FARU does not file these with the university. Club records only.

Rain, close, packet, digest

1. Rain plan Change venue and leave window; ping people already on the hub.
2. Night close Expires leftover ride-needs and waitlist, saves a snapshot, drafts the advisor digest. Does not email the school.
3. Campus packet Export-only: roster, attendees, waitlist, seats, sober monitors. FARU does not file it with the university.
4. Advisor digest In-app counts (Checked in, seats, needs filled, duty hours). Send is an officer tap. Student Affairs send only if a campus license stored that inbox.

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